To verify CAGE codes in SAM.gov, navigate to the “Search Records” tab and select “CAGE Code” from the dropdown menu. Enter the code, entity name, or DUNS number in the search field. Valid codes display an “Active” registration status, confirming legitimacy for federal contracting. Per FAR 4.1803, document verification through screenshots for audit purposes. Address verification issues may arise from duplicate business addresses or incorrect TIN information. The following steps provide additional troubleshooting methods for complex verification scenarios.
Essential Tools and Methods for CAGE Code Lookup in SAM
Several dedicated tools exist for verifying Commercial and Government Entity (CAGE) codes within the System for Award Management (SAM). Understanding CAGE code significance is essential for government contractors seeking to validate business partners or competitors.
The primary method involves using SAM.gov’s Entity Status Tracker, which allows searches using either the Unique Entity ID or CAGE code directly. Though SAM doesn’t offer standalone CAGE searches, users can access this information through entity profiles. After successful sign-in, users gain access to registration features that enable comprehensive entity verification.
The platform also supports DUNS integration, enabling cross-referencing between CAGE codes and DUNS numbers through SAM’s extensive search tools. Additionally, the CAGE system offers CAGE Public capabilities designed to provide a unified solution for searching and verifying CAGE codes.
For more specialized verification, the Defense Logistics Agency (DLA) maintains the official CAGE database as the authoritative source. While the UEI identifier serves as a universal business ID recognized across federal systems, CAGE codes specifically identify physical locations. Meanwhile, third-party platforms like USFCR.com offer supplementary search capabilities, often with real-time validation features that verify active status and expiration dates for registered entities.
Step-by-Step Process for Verifying CAGE Code Validity
Verifying a Commercial and Government Entity (CAGE) code requires a systematic approach through SAM.gov‘s official channels. The verification process begins by accessing SAM.gov and selecting the “Search Records” tab, then choosing “CAGE Code” from the dropdown menu.
Next, enter the specific CAGE code, entity name, or DUNS number in the search field. The system will display matching records with registration status information. A valid CAGE code appears alongside an “Active” registration status, confirming its legitimacy for federal contracting purposes. The Defense Logistics Agency typically assigns and maintains these unique identifier codes for businesses working with the U.S. government.
For entities exempt from SAM registration, contracting officers should use the alternative lookup tool at cage.dla.mil. This secondary verification method is especially important for foreign entities or specialized procurement situations.
Per FAR 4.1803 requirements, verification must be documented by capturing screenshots or system logs of search results, which should be retained for audit purposes according to federal record-keeping standards. This verification step is crucial as CAGE codes are essential identifiers for establishing credibility and eligibility when bidding on government contracts.
Troubleshooting Common CAGE Code Search Issues
When searching for CAGE codes in SAM.gov, users frequently encounter several validation obstacles that can impede successful verification. These CAGE code errors typically stem from misaligned information between registration systems and government databases.
The most common validation challenges include duplicate business addresses, which trigger DLA’s address verification protocols. Similarly, incorrect Taxpayer Identification Number (TIN) information often leads to IRS validation failures, preventing successful CAGE code assignment or lookup. Maintaining accurate documentation throughout the registration process is crucial to avoid unnecessary delays in government contracting opportunities.
To resolve these issues:
- Verify business address information is accurate and consistent across all platforms.
- Confirm TIN data matches exactly with IRS records.
- Use the SAM status tracker to monitor registration issues.
- Contact the DLA CAGE Code Program (1-877-352-2255) for persistent problems.
For international entities, remember that an NCAGE code must be obtained before SAM registration, adding an additional verification step to the process. Physical address validation is particularly critical as virtual locations and PO boxes are not accepted for SAM/CAGE registration purposes.
Frequently Asked Questions
How Long Does a CAGE Code Remain Valid Before Requiring Renewal?
CAGE code expiration occurs five years after initial registration activation, but this timeline has conditional requirements.
The associated SAM registration must undergo CAGE code renewal annually, as regulations mandate a 12-month renewal cycle to maintain validity. CAGE codes automatically expire when SAM registrations lapse, regardless of the five-year period.
Organizations should initiate renewals 60 days before expiration through SAM.gov to prevent payment suspensions and bidding disqualifications on federal contracts.
Can Foreign Companies Obtain CAGE Codes for U.S. Government Contracts?
Foreign companies cannot obtain CAGE codes for U.S. government contracts. Instead, they must acquire NCAGE codes through their national codification bureaus (NATO members) or the NATO Support and Procurement Agency portal (non-NATO entities).
NCAGE codes serve as the international equivalent to CAGE codes and are mandatory for foreign entities before completing SAM.gov registration.
This distinction is strict—CAGE codes are exclusively for U.S.-based entities, while NCAGE codes are required for foreign-registered companies.
Is a CAGE Code Immediately Active After SAM Registration?
No, a CAGE code is not immediately active after SAM registration.
The CAGE code activation typically occurs 2-3 weeks after the SAM registration process is completed and approved.
Entities must first complete their SAM registration, including obtaining a UEI, and then wait for the Defense Logistics Agency to assign their CAGE code.
During this waiting period, businesses should monitor their email for any communications regarding their registration status or potential issues requiring attention.
How Do CAGE Codes Differ From DUNS Numbers?
CAGE codes differ from DUNS numbers in several fundamental ways. CAGE Code Usage is specific to government contracting, identifying vendors at physical locations with a five-character alphanumeric format.
In contrast, DUNS Number Importance was broader, using a nine-digit format for general business credit reporting. While DUNS numbers were privately owned by Dun & Bradstreet, CAGE codes are publicly managed by the Defense Logistics Agency.
Additionally, DUNS numbers have been replaced by the UEI for government contracting.
Can One Company Have Multiple CAGE Codes?
Yes, a company can have multiple CAGE codes. This occurs when an organization operates separate business units, maintains facilities at different physical addresses, or undergoes mergers and acquisitions.
Government contracts may also necessitate distinct CAGE codes based on operational requirements. While CAGE code consolidation might reduce administrative complexity, multiple CAGE codes are often necessary for regulatory compliance.
Each code typically requires separate management in SAM.gov, though they can sometimes share a single UEI (Unique Entity Identifier).