Protecting UEI and CAGE code information requires multiple security layers. Organizations should implement encryption, multi-factor authentication, and role-based access controls for digital safeguards. Regular compliance checks identify discrepancies in SAM.gov registrations, while employee training reinforces proper handling protocols. Designated personnel should manage federal identifiers, with quarterly internal audits ensuring information accuracy. Secure storage systems and PIV credentials create additional protection against unauthorized access. These measures help prevent the contract disqualification and security breaches that compromised identifiers can trigger.
Essential Security Practices for UEI and CAGE Information
Several critical security practices must be implemented to protect Unique Entity Identifier (UEI) and Commercial and Government Entity (CAGE) code information from unauthorized access and misuse. These identifiers serve as the foundation for federal contracting relationships and require stringent protection protocols.
Organizations should establish a systematic approach to registration accuracy, ensuring all submitted information matches exactly across platforms. Both identifiers are required for registration on the Federal System for Award Management (SAM) and must be safeguarded accordingly. Regular compliance checks help identify discrepancies before they trigger verification issues in SAM.gov. Enabling multi-factor authentication for SAM portal access adds an essential layer of security that significantly reduces the risk of unauthorized access to your entity’s sensitive information.
Companies should:
- Designate specific personnel responsible for UEI and CAGE management
- Create secure storage systems for documentation
- Implement quarterly internal audits of registration information
- Establish notification protocols for any attempted unauthorized access
The consequences of compromised identifier information extend beyond administrative headaches to potential contract disqualification.
Implementing role-based access controls within organizational systems limits exposure of these sensitive identifiers to only those team members with legitimate need-to-know status.
Digital Safeguards for Government Procurement Credentials
Safeguarding digital credentials represents the cornerstone of security in government procurement systems, where unauthorized access can compromise national security and financial integrity.
Federal agencies implement robust credential encryption through PIV cards compliant with HSPD-12 and FIPS 201 standards, storing PKI digital certificates on secure chips for authentication and digital signatures. SAM.gov employs continuous monitoring systems to detect and prevent potential security threats in real-time, aligning with federal cybersecurity standards.
Phishing prevention requires multiple defense layers, including mandatory EM-opaque sleeves to prevent unauthorized RFID access and real-time URL analysis to detect cloned procurement portals.
Recent credential harvesting campaigns targeting procurement systems across 12 countries demonstrate the pressing need for vigilance. Government security teams now monitor for spoofed domains, with 62 malicious sites identified in recent operations. These malicious domains used four specific IP addresses that hosted the fraudulent login pages designed to steal user credentials.
Multi-factor authentication combining PIV credentials, biometrics, and PINs creates a robust barrier against unauthorized access, while automated alerts for expiring certificates guarantee continuous protection throughout the credential lifecycle.
Employee Training and Awareness for Federal Identifier Protection
Vigilance forms the foundation of effective federal identifier protection, requiring organizations to establish thorough training programs for all personnel with access to UEI and CAGE code information. These programs should include signing confidentiality agreements, implementing role-based access controls, and regular refresher courses on data handling practices.
Organizations can reinforce awareness through multiple channels:
- Email reminders highlighting the sensitivity of federal identifiers
- Workplace signage and posters that serve as visual reminders
- Interactive workshops that address current security threats
Employee engagement becomes paramount when integrating security into company culture. By including protection guidelines in onboarding materials and involving staff in security decision-making processes, organizations create a shared responsibility model. Since the CAGE code tracks business locations globally, proper protection of this identifier is essential in maintaining operational security.
When leadership demonstrates the priority of UEI and CAGE code protection, employees more readily adopt these critical security practices as part of their daily workflow. Organizations should also emphasize the importance of regular monitoring of login activities to detect and respond to any suspicious access attempts related to federal identifier information.
Frequently Asked Questions
How Do I Verify if Someone Else Is Using My CAGE Code?
To verify if someone is using a CAGE code without authorization, organizations should:
- Search SAM.gov regularly for duplicate registrations linked to their CAGE code.
- Use the Defense Logistics Agency’s CAGE search tool (cage.dla.mil) to confirm official status.
- Monitor procurement records and contract awards for unexpected activity.
- Cross-reference DUNS numbers with business names to detect mismatches.
- Review solicitation responses where their CAGE code appears.
Report any discrepancies immediately to the Federal Service Desk.
Can Foreign Entities Obtain Temporary CAGE Codes During Acquisition Processes?
No, foreign entities cannot obtain temporary CAGE codes during acquisition processes.
The system has no provisions for issuing interim or temporary codes to non-U.S. organizations. Foreign entities must secure a permanent NATO Commercial and Government Entity (NCAGE) code before proceeding with SAM registration or bidding on contracts.
The NCAGE application must be completed through appropriate national codification bureaus for NATO members or through the NSPA portal for non-NATO entities.
No expedited or temporary alternatives exist.
What Happens to CAGE Codes After Company Mergers?
During company mergers, several CAGE code scenarios may apply:
- Both CAGE codes can be retained if separate locations continue operations.
- Original CAGE codes must be used until DCMA formally approves changes.
- SAM registrations require updates reflecting new ownership structures.
- Contractors must notify contracting officers within 30 days of changes.
Proper merger compliance includes updating entity information in SAM, as CAGE modifications cannot be processed directly through DLA CAGE Branch without contractor-initiated SAM updates.
How Quickly Are Security Breaches in CAGE Systems Typically Resolved?
Security breaches in CAGE systems typically require 60-180 days for complete resolution.
This timeline varies based on breach complexity, existing security measures, and organizational preparedness.
Initial breach response actions, including system isolation and evidence preservation, generally occur within 24-48 hours.
Companies with pre-established incident response plans and proper CMMC compliance typically resolve issues faster.
Extended timelines often result from supply chain complications or requirements to coordinate with multiple government agencies during remediation.
Are CAGE Codes Transferable Between Related Business Entities?
CAGE code transferability between related business entities is possible but requires a formal process.
Companies must complete a Novation Agreement (SF30) when transferring contractual obligations during mergers or acquisitions. This process involves updating information in the System for Award Management (SAM) and providing documentation to validate the transfer.
However, many organizations find it simpler to register for a new CAGE code rather than transferring an existing one, as the transfer process can be complex and time-consuming.